Every vehicle with its own costs and margin
Purchasing, reconditioning, listings, leads, test drives and paperwork are kept on the vehicle. In the end you see what each vehicle really earned.
Vehicle dealers
VW Passat 2.0 TDI, 2021
- PurchaseBought for €16,800, 94,000 km
- CostsTransport and customs €640
- ReconditioningService and polish, 3 days
- ListingListed on 3 portals
- Lead6 inquiries, all on the vehicle
- Test driveTest drive Saturday 10:00
- SaleSold for €21,900, margin visible
- PaperworkContract and ownership transfer
Where it gets stuck
Each of these problems is the same thing: data doesn’t get from one place to the other, so someone carries it by hand.
- Vehicle costsMargin
Connection brokenMargin per vehicle visible at once
Margin is known only at year-end
The purchase price is known, but servicing, paintwork, tyres, valeting and transport are scattered across invoices. Real profit per vehicle stays hidden.
- ListingSalesperson
Connection brokenEvery inquiry arrives on the vehicle
Leads get lost between listings and the phone
Buyers reach out through several listing sites, call and walk into the showroom. Nobody sees which inquiry has been handled and who owes whom a call.
- LotManagement
Connection brokenDays in stock counted per vehicle
A vehicle sits and nobody notices
Days in stock aren’t tracked per vehicle. Money stays tied up in cars whose price should have been changed long ago.
- DocumentsSale
Connection brokenPaperwork filled in from purchase on
Paperwork is gathered at the last minute
Contract, invoices, registration, financing and the trade-in are handled from several folders. The buyer waits while everything is found.
What the flow looks like in the system
An example flow. We adapt the steps to how your company actually works.
01 Purchase
The vehicle enters the system on purchase with VIN, equipment, condition and purchase price. A trade-in is handled the same way as buying from a supplier.
02 Costs
Every invoice for servicing, parts, transport or paintwork is tied to that exact vehicle. Its cost builds up as it happens, not at year-end.
03 Reconditioning
Reconditioning orders show what has been done and what is still pending. Sales sees when the vehicle is ready to hand over.
04 Listing
Vehicle data and photos are entered once and used for listings and your own website. Where a listing site allows a connection, a price change doesn’t have to be retyped by hand.
05 Lead
Web inquiries come in by themselves, and those from listings, the phone and the showroom are logged on the vehicle. Each has an owner and a next step.
06 Test drive
Slot, vehicle and driver details are recorded against the buyer. After the drive the salesperson knows whom to call and when.
07 Sale
The offer covers the trade-in, financing and extras. Margin per vehicle is visible before anyone signs.
08 Paperwork
The contract and registration documents are generated from vehicle and buyer data. Everything stays in the vehicle’s history.
What the system usually includes
Every module works with the same data. It plugs into the system instead of living as a separate program.
Vehicle stock
New and used vehicles with equipment, condition, location and days in stock.
Costs and margin per vehicle
Purchase, reconditioning and every extra cost per vehicle, with margin before and after the sale.
Leads and sales
Inquiries from every channel, test drives, offers and reminders for salespeople.
Documents and archive
Contracts and registration paperwork from a single entry, kept with the vehicle’s history.
Frequently asked questions
We sell new and used vehicles. Do we need two systems?
No. New and used vehicles can follow different flows, for example in purchasing, trade-ins and reconditioning, while sharing the same CRM, sales and paperwork.
We also run a workshop. Can it be connected?
Yes. The workshop can handle reconditioning for sales as an internal work order, so the cost lands on the vehicle by itself.
Can we bring over our current stock and customer base?
Yes. Data from spreadsheets or your current program is brought over before the switch. How much cleaning it needs, we’ll see once we look at it.
Show us how one vehicle moves through your company.
Send us a short description of your process and the problems you want to solve.